Who We Are & What We Do
Witherley Parish Council consists of 11 elected or co-opted Councillors who serve for a four year term. All Councillors are in the role voluntarily.
The Parish Office address is at the foot of this page.
Council Meetings and How They Operate.
A Parish Council meeting is not a public meeting. It is a Council meeting held in the public domain. Meetings may not take place in licensed premises unless no other suitable room is available free of charge or at reasonable cost and may not take place in a private dwelling.
An ordinary meeting of the Council is called by the Clerk to conduct its business in line with legislation and its Standing Orders. The Council is summonsed to attend 3 clear working days before the meeting.
Witherley Parish Council meets at 7.30 pm the second Thursday each month except August when there is no meeting.
It is good practise (but mandatory) to have an allotted time during the meeting to allow members of the public to speak. Witherley Parish Council allows up to 10 minutes usually at the beginning of the meeting, and you may not get an immediate answer to your question.
Members of the public may only speak if invited to do so by the Chairman. As this part of the evening is not actually part of the meeting it is not minuted.
If a member of the public has a burning issue to raise with the Council, they can write/phone/email the Clerk or discuss it with their local Councillor at any time. If a Councillor wishes to raise an issue on behalf of a resident with the Council for action e.g.: speeding traffic (which comes up regularly for all the villages) the Councillor will word a motion for the Clerk to include it on the next or future agenda.
It is the Clerk who decides what items make up an agenda for a meeting. There is often a lot of statutory items on the agenda before even getting to village updates and the project items.
The agenda is published 3 clear working days prior to the meeting on Council noticeboards and the website.
An item can be excluded from the public (such as November's and January's) but a reason must be given, it is often a personal matter. These items when discussed are closed, and so the public are asked to leave the meeting.
Due to Covid social distancing restrictions the legislation was changed in order to enable local councils to continue operating (not holding meetings was not an option) and use online streaming services. This has caused some difficulties in managing a "room" of people where you are trying to see the pertinent Councillors amongst members of the public. It is not ideal, and we have tried to resolve the issue by not having video use for the public, which means the Councillors can then choose to display video users only, and Councillors indicating they wish to speak can easily be identified. If the meeting was held in a room such as a church or the Parish Room in Witherley, this Council sits at the front in a horseshoe shape so the public can see them. If members of the public are requested to leave, it is far easier to manage. This Covid legislation exists until May, there are negotiations to extend the arrangement for slightly longer to enable closed buildings be re-opened to allow the public entry again.
Minutes only record the motions and decisions of the Council. Previous minutes kept by Witherley were narrative and lengthy, to save time and adhere with legislation the Clerk has reverted to the legislative requirements.
There is a Parish Meeting held April every year which is a meeting of residents. If the PC Chairman attends the meeting he must chair it. Otherwise a Chairman is agreed among the attendees. This is advertised annually on noticeboards and the Parish Council website inviting residents to attend.
Further reading: Local government Act 1972 schedule 12 covers most of it.
For further information relating to the services offered by the Parish Council please contact the Parish Clerk who will be happy to give advice and assistance.
Our councillors are elected or co-opted. If you would like to become a Councillor or find out more about what they do then please contact the Parish Office
Members Code of Conduct
Code of Conduct (PDF, 300 Kb)
This Code of Conduct sets out the rules by which Councillors should behave while acting as a member of this Parish Council
Members' Register of Interests declaration forms are held centrally at Hinckley and Bosworth Borough Council. You can find Witherley Councillors declarations by following this link: https://moderngov.hinckley-bosworth.gov.uk/mgParishCouncilDetails.aspx?ls=12&SLS=5&bcr=1
NEIGHBOURHOOD DEVELOPMENT PLAN COMMITTEE:
Created 1st May 2020 at an extraordinary Council meeting (minutes in documents).
Comprises of Councillors Cook, Flude, Conway, Robinson (Chairman) and Simpson, and co-opted member of the public Kay Alexander (previous Witherley NDP Steering Group Chairman).
The remit of this committee is to support the work of the Counci's consultants (YourLocale Ltd) and ensure the timely delivery of the Draft Plan to the Examination Stage.
The Personnel Committee is responsible for the management of staff who work for the Council, for recruitment, conducting appraisals, handling grievance and complaints, etc.
Comprises of The Chairman of the Council, and two Councillors.
Witherley Parish Council Standing Orders
Standing Orders June 2020 Covid Update (PDF, 373 Kb)
Standing Orders for Witherley Parish Council agreed 11th June 2020 to incorporate recent Covid-19 legislation.